The majority of services remain unaffected. UKIPO asks all rights holders and IP professionals to continue to file using our online services where possible.
UKIPO declared 24 March, and subsequent days until further notice, interrupted days. An ‘interrupted day’ is a day in which the normal course of business at the IPO is not possible.
This means that most deadlines for
·supplementary protection certificates,
and applications for these rights, which fall on an interrupted day will be extended.
Following a review, the interrupted days period will come to an end on 29 July. This will mean that the first normal day of operation when all interrupted days deadlines expire will be Thursday 30 July.
UKIPO is currently unable to issue any letters in relation to renewals. These letters will be issued once the office re-opens. This may result in some customers experiencing shorter timeframes from receipt of their letter to the expiry of their renewal period. UKIPO encourages all customers to proactively manage their renewals rather than relying on these letters.
Please note that although interrupted days extend many of our renewal deadlines, UKIPO strongly encourages our customers to meet their existing deadlines where possible. If your renewal deadline falls after the period of interruption ends, this deadline will not be extended.
The period of interruption for trademarks and designs only extends time periods mentioned in the Trade Mark and Registered Designs Rules. Any deadlines set by the Trade Mark and Designs Acts are not extendable.
The period of interruption for patents extends all time periods mentioned in the Patents Act and Rules.
Postal and paper services
Customers should use online services and communicate with UKIPO digitally. UKIPO will continue sending and receiving documents and notifications by email wherever possible. UKIPO is prioritising documents where emailing has not been possible.
Patent related correspondence both before and after publication of the patent application continues to be emailed. The only exception is to patent applications made subject to directions under section 22 (“national security”).
It also covers correspondence relating to supplementary protection certificates and certified office copies of documents. UKIPO will use the email address provided on the forms submitted with the particular application or otherwise communicated to the IPO. Any queries on this should be sent to email@example.com
Documents filed with UKIPO by post will take much longer than usual to process and may not be processed until normal services resume and the sites re-open. At this point they will be given the date of receipt as a provisional filing date. No documents can be filed by hand at their offices.
The fax service has been turned off so UKIPO can no longer receive documents through this channel.
UKIPO has created a new email address for services that are not available online called firstname.lastname@example.org. This can be used instead of faxing or posting documents.
If you have more than one form to send, please file these in separate emails, with an accompanying fee-sheet if the form is fee-bearing.
UKIPO is able to accept electronic signatures on forms and other documents.
Certified Office Copies (COCs)
UKIPO can issue COCs by email if you give consent to receive it digitally.
For patent COCs, customers should use WIPO’s online Priority Document Access Service (PDAS) where possible.
If you order a COC by email and you also require a paper copy, request this by email to the examiner named in the covering letter issued with your COC, quoting the relevant patent/trade mark/design number. UKIPO will issue the paper copy by post when it returns to normal operations.
Uncertified copies of documents are available for delivery by email only. Request an uncertified copy of a document from the Sales Team by emailing your request to email@example.com and giving your consent to receive it digitally. There is a flat fee of £5 per copy.
Copies are only available for files that are available electronically.